How to create an Order?

Watch this tutorial, How to: Create Orders in FibreTrace®.

Orders play a fundamental role in the context of supply chain traceability in FibreTrace®, enabling us to effectively monitor and trace the movement of your products.

Orders on FibreTrace®, are built to deliver a sale order, i.e you create an order for what you sell.

Please note that you must create Products before creating an Order. If you have not created Products yet, learn how to do that by clicking here. 

To create your order, you can either use the FibreTrace® dashboard or through the hamburger menu.  

1. From the Dashboard you can find Create an Order shown in the image below:

By clicking on Create an Order you will be re-directed to Active Orders. Please scroll down to find Create an Order button.

2. Log in to FibreTrace® and click on the Hamburger menu in the top right corner, then choose My Orders:

You will see all of your active orders. Scroll down to the bottom and click on Create a new order:

Note: Orders on FibreTrace® are managed on a product level, meaning that each order is for a single product. For example, if your shipment had multiple products, you would create an order for each product within your shipment. 

Clicking on Create a new order button, will pop up a form on the left side of the screen requiring you to fill in the product information. Please review the screenshot and explanation below to fill the form. Once completed please Click on Save and create an order process. 

Please refer below to the short descriptions of the fields to assist you in completing the form accurately and efficiently.

Definitions :

1. Product - Select your product from the dropdown list. In case you cannot find your product please proceed to create your product by following the steps listed in this article
2. Quantity - Enter the quantity of the product that will be produced for this order.
3. Unit of Measurement - You can select the right unit of measurement for this product. It can be bales, kilograms, yards, pieces, meters etc. A full list of units of measurement can be seen in the screenshot below. If you have other units of measurement not included in this list, please write to us and our product team will add them during the subsequent release.
   
   
   
   
4. Order Completion Date -  This date represents the estimated time when your order will be marked as completed. You can think of this as the Order dispatch date from your facility or the Order delivery date to your customer/supplier. Note that FibreTrace® does not allow users to create orders retrospectively. Therefore, the Order Delivery date for an Active order cannot be less than today. 
   
   
5. FibreTrace® ID - A unique traceable FibreTrace® pigment ID assigned to your product by for FibreTrace® VERIFIED customers only. 
   
   
6. Reference ID - Any reference ID for the order, e.g. PO number, Invoice number, etc. 

Note: "FibreTrace® ID" will be assigned to your order if you are on the FibreTrace® VERIFIED package. If you would like to Upgrade to VERIFIED, please refer to the steps listed in this article or please write to us and our sales team will get in touch with you within 2 working days.

Once an Order is created, it will show up on your Active Orders page, please click the View Order button to start mapping your supply chain as shown in the following screenshot:

There are additional critical fields created upon creating an order such as Order ID, Order Date, Current Manufacturer and the Current Location. 

1. Order ID - A unique ID assigned to you by FibreTrace®. This will be extensively used when performing audits.
   
   
2. Order Date - The date on which your order is created.
   
   
3. Current Location - This shows the current location based on the chain of Custody of the product.
   
   
4. Current Manufacturer - Shows the current manufacturer based on the chain of Custody of the product.

The most important step in mapping the supply chain is to Create an Order Process. Please refer to the steps in this article to Create an Order Process and begin performing your audits.
Please note: The order process is a necessary step to complete in order to perform audits. 

P.S To replicate the order you can simply Duplicate an existing order and then Edit the order details. Order duplication can be done simply by creating the icon seen on the screenshot below:

For additional information on how to Duplicate order please refer to this article.